November 17, 2023

Best Practices for Implementing Digital Signage in Schools: Planning, Installation, and Maintenance

Schools may effectively advertise events, convey essential information to students, parents, and staff, and participate in conversation with these groups by using digital signage as a communication tool.

Nevertheless, putting digital signs into place in a school environment may be a difficult and time-consuming procedure. This article will discuss the best practices for integrating digital signage in educational institutions, including planning, installing, and maintaining these displays.


The first step in implementing digital signage in a school is to plan. This includes defining the purpose and goals of the digital signage system. Ask yourself, what information do you want to communicate? Who is your target audience? What are your goals for the system? Answering these questions will help you determine the scope and requirements of your digital signage system.

Next, consider the location and placement of your digital signage. Where will your signage be located? What are the sightlines like in these locations? Will you need to consider lighting or other environmental factors?

It's also important to consider the budget for your digital signage system. This will help you determine the scope of the system and the hardware and software you can afford.


Once you have planned your digital signage system, the next step is installation. This includes selecting the appropriate hardware and software for your system.

When selecting hardware, consider the size and placement of your digital signage displays. Will you need large displays in high-traffic areas or smaller displays in more intimate spaces? Consider the resolution and brightness of your displays to ensure they are visible and readable in their intended location.

In addition to hardware, you will also need to consider software for your digital signage system. This includes a content management system (CMS) to manage and schedule content and any additional software required for specific features such as touch screens or interactive displays.

When it comes to installation, it's important to work with a professional installer to ensure that your digital signage is installed correctly and safely. This includes mounting the displays securely, running cables and wires, and ensuring the system functions correctly.

It's also important to consider the user experience when designing your digital signage system. This includes ensuring that content is easy to read and navigate and that interactive displays are intuitive and user-friendly.

Content Creation and Management

Once your digital signage is installed and running, you must ensure a steady stream of high-quality content to display. The content should be engaging and relevant to your audience. This is where content creation and management come in.

Firstly, create a content plan. It should detail the types of content you will display and how often. This plan will help you stay organized and ensure a steady content stream. You can also use this plan to determine who will be responsible for creating and uploading content.

Regarding content creation, it's important to remember that digital signage is a visual medium, so it's essential to include high-quality images and graphics. You can also use videos and animations to make your content more engaging.

It's also important to tailor your content to your audience. For example, if you display digital signage in a primary school, you may want to use larger fonts and brighter colors to make the content more appealing to young children. You may want to use more detailed and informative content for older students.

Finally, ensure you have a system for managing your content. This can include ensuring that content is regularly updated and any outdated or irrelevant content is removed.

Maintenance and Upkeep

Once the digital signage is installed, it's crucial to maintain it properly. This involves several tasks, including updating content, troubleshooting issues, and ensuring the hardware works correctly.

Firstly, content should be regularly updated to keep the information relevant and engaging. Stale content can cause disinterest among students and staff and defeat the purpose of having digital signage in the first place. Content should be varied and include a mix of announcements, news, event updates, and any other relevant information.

Secondly, technical issues may arise from time to time. For example, the screens may freeze or not display content correctly. It's important to have someone on staff familiar with the hardware and software to troubleshoot any issues that arise promptly.

Lastly, performing routine maintenance on the digital signage hardware is crucial to ensure it's working correctly. This includes checking for wear and tear, cleaning the screens, and ensuring all cables are properly connected. Scheduling regular maintenance checks can help prevent issues from arising and ensure the digital signage is running smoothly.


Digital signage can enhance communication and engagement in schools, but it's crucial to fully plan, install, and maintain it properly to reap the benefits. Best practices for implementing digital signage in schools include conducting a needs assessment, choosing the right hardware and software, creating compelling content, installing the signage in optimal locations, and performing routine maintenance. By following these practices, schools can effectively communicate with students, staff, and families and improve the overall school experience.

CampusHub provides a comprehensive platform for schools to implement digital signage and improve communication and engagement. The platform includes a mobile app, digital signage, and a content management system, making it easy for school administrators to share information quickly and effectively. Using CampusHub, schools can ensure that their digital signage implementation is successful and that students, staff, and families are informed and engaged.